qatar jobs Temporary Administrative Coordinator (Outsourced)
jobs description: jobs in Qatar Temporary Administrative Coordinator (Outsourced)
Contract Duration: 6 months
Sponsorship requirement: Under family/spouse/husband's residence (QID)
Position Summary
The position provides administrative support and coordinates all activities in the assigned division.
Job Responsibilities
- Undertakes divisional leave administration within the e-Time system and maintains staff schedules, calendars, and yearly planner for the designated areas.
- Initiates and tracks purchase requisitions and manages the division’s P-card ensuring the availability of adequate materials and supplies.
- Serves as a liaison with internal and external stakeholders for tracking and logging invoices, payments, and other ongoing requests until closure.
- Prepares, updates, and maintains documentation, reports, databases, and presentations in electronic and hard copy format related to the division.
- Actively participates in projects, tracking progress and assists with planning and organizing special events
and programs.
- Screens, sorts, logs, and drafts memos, notifications and other communications related to the division.
- Coordinates the travel logistics, conference registrations etc. and assists with compiling the reimbursements forms for the designated unit leadership and staff.
- Updates and maintains divisional policies and procedures, disseminating information as advised.
- Schedules meetings, prepares agendas, records, and transcribes the minutes of the meetings taking appropriate action as required.
- Provides onboarding support for new hires, including initiating SPRF forms, user relocation, and space modifications. Also responsible for maintaining space allocation data for the division.
- Tracks inventory and stationery and manages goods for the unit which may include receiving of goods, logging, handover and updating information where required as applicable.
- Perform other duties as assigned.
Job Details
| Posted Date: | 2025-01-06 |
| Job Location: | Qatar - Doha |
| Job Role: | Administration |
| Company Industry: | Higher Education |
Preferred Candidate
| Gender: | Female |
| Degree: | Bachelor's degree |
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