Human Resources Administrative Assistant (Temporary) - College of the North Atlantic - Qatar
College/Department Profile:
The College of the North Atlantic - Qatar is inviting nominations and applications for the position of Administrative Assistant. Reporting to the Human Resources Manager the Administrative Assistant must be a proven leader with the skills and expertise necessary to support the Department in fully implementing the College’s mission and vision.
College of the North Atlantic - Qatar Profile:
The beautiful and culturally progressive State of Qatar is home to a robust TVET higher education institution, College of the North Atlantic – Qatar (CNA-Q). Established to meet the ambitious and visionary goals of the State of Qatar, CNA-Q is a partnership between the State of Qatar and the College of the North Atlantic in Canada. CNA-Q, a national technical college, fills the State’s need for graduates who have applied technical training in their fields of study.
The state-of-the-art campus hosts around 600 staff and 3000 students. CNA-Q is the third largest post-secondary institution in Qatar, offering 34 advanced diploma, diploma, and certificate programs in a range of technical areas including Business Management, Information Technology, Engineering Technology, Industrial Trades, Health Sciences, and General Education. In September 2020, the College started offering its first Applied Bachelor Programs, which provide a high-quality mix of theory and applied analytical vocational and occupational skills and competences, coupled with career-oriented, practical education and training. Since CNA-Q’s inception, the College has graduated thousands of alumni who are proudly contributing to a knowledge-based economy!
Duties & Responsibilities:
This position requires an energetic and enthusiastic individual who will provide administrative and office support to the Manager, as well as to the overall Department to facilitate day-to-day operations of the Department and support the effective and efficient functioning of the Department.
The successful candidate should have good administrative experience working within a busy office environment. Responsibilities include providing an efficient secretarial and administrative support to the Manager and employees of the Department. Managing inbound and outbound calls, by answering and screening calls accordingly, managing office supplies, inventories and checking stock. Scheduling and coordinating meetings as required. Transcribing and preparing minutes as requested by the Manager.
The successful candidate will manage the Schooling Benefit for employees, by answering employee queries, processing receipts/ invoices, conducting regular audits, updating schooling benefit records for employees on PeopleSoft and, preparing reports.
The successful candidate will coordinate with the Talent Management Specialist to design and maintain the Administrative Assistants Forum on SharePoint.
The successful candidate will also be responsible for preparing documents, reports, emails and memos, and will support the Department in collecting and analyzing data. Responsibilities will also include coordinating with outsourced travel agents regarding travel requests and performing general clerical duties such as photocopying, faxing and mailing as requested by the Manager.
The successful candidate will manage and record purchases for the department through the modes of payment including petty cash, cheque requisitions, purchase requisitions, and credit cards. This will include coordinating with the Procurement Department to follow -up on purchase orders and ensuring the procurement process is followed for high value purchases, and the timely delivery of goods or services
Job Details
| Posted Date: | 2021-10-03 |
| Job Location: | Doha, Qatar |
| Job Role: | Administration |
| Company Industry: | Higher Education |
Preferred Candidate
| Career Level: | Entry Level |
| Gender: | Female |
| Degree: | Bachelor's degree |
