Executive Secretary / Personal Assistant

Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organizing meetings and appointments, often controlling access to the Line Manager’s office.
Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
Manage the Line Manager email and delegate emails to the team where appropriate ensuring they are tracked to completion.
Reminding the manager/executive of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Raising urgent payment requests when necessary
To ensure all actions are logged, tracked and completed in a timely manner
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, managers and clients
Implementing and maintaining procedures/administrative systems
Assist in managing/ supervising subsidiary office
Perform other duties as required.

Job Details

Preferred Candidate